Job Description

Position overview

We are seeking a highly skilled, detail-oriented Event Manager with 10–15 years of experience to plan, coordinate, and execute corporate events, conferences, trade shows, customer engagements, and internal programs. This is a hands-on planning role responsible for end-to-end event logistics, working closely with internal stakeholders, vendors, and cross-functional teams.

The ideal candidate brings operational rigor, excellent communication skills, deep trade show execution knowledge, and a passion for delivering exceptional event experiences. This is not a people management role, but it requires someone who can independently manage complex projects, follow internal policies and procedures, contribute ideas, and thrive in a fast-paced team environment.

Key responsibilities

Event planning and execution

• Support the full event life cycle: concept development, logistics planning, onsite execution, and post-event wrap-up.
• Manage event timelines, project plans, run-of-show documents, and budget trackers.
• Coordinate venue sourcing, catering, audiovisual, décor, swag, transportation, and production.
• Uphold brand standards and internal policies across all event processes and documentation.
• Execute trade show logistics, including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre- and post-show operations.

Vendor management

• Work with third-party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors) to secure competitive quotes and high-quality service.
• Support contract review, negotiation, and invoice reconciliation.
• Maintain strong vendor relationships and ensure performance meets expectations.

Stakeholder and team collaboration

• Participate in internal planning calls, providing clear updates and capturing action items.
• Support stakeholders through organized documentation, timely communication, and proactive follow-through.
• Ensure alignment with compliance requirements, procurement processes, finance protocols, and operational standards.

Logistics and operations

• Prepare event materials, including signage, floor plans, attendee guides, and printed collateral.
• Manage onsite setup, execution, attendee experience, exhibitor needs, and real-time issue resolution.
• Coordinate asset management, warehousing, and trade show booth logistics.

Post-event work

• Complete post-event wrap-up, including vendor reconciliation, event reporting, cost analysis, and lessons learned.
• Maintain event documentation, templates, and tools to support consistent processes.

Qualifications

• 10–15 years of experience in event planning or trade show management, ideally in corporate or agency environments.
• Strong knowledge of event logistics, venue operations, and complex trade show coordination.
• Excellent project management and organizational skills, with the ability to manage multiple programs at once.
• Exceptional communication and interpersonal skills.
• Experience working within corporate policies, procedures, procurement processes, and budget guidelines.
• Ability to work onsite at events, including evenings and weekends (around 30%).
• Calm under pressure, solutions-oriented, and highly resourceful.
• High attention to detail and a commitment to best-in-class experiences.
• Associate’s degree or BA in marketing preferred.

Preferred skills

• Background in consultancies or technology services.
• Experience with sponsorship fulfillment, budgeting, and cost management.
• Familiarity with production, staging, audiovisual, and trade show services terminology.
• Ability to adapt quickly to shifting priorities.
• Creative mindset with an eye for enhancing the attendee and exhibitor experience.

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